That’s a Wrap! - After Action Report Town Council Meeting of June 10, 2026

Special Joint Meeting of the Town Council and Planning Commission at 5:00 pm

Council Meeting Date: June 10, 2026 (Full Agenda link) 

Video Link: Town Council Meeting Video Recording 

Details of each item can be found in the Agenda

The City Council and Planning Commission met for a Special Meeting on Wednesday, June 10, 2026 at 5:00 pm.

Following Roll Call the Council and Commission began moving through the agenda beginning with the Regular Agenda (~5:02 pm), which included two items:  

a. Receive Update from the Resilience Planning Town Council Ad Hoc Subcommittee

The Town Council Ad Hoc Subcommittee provided an oral presentation, and the Commission and Council asked questions and answers were provided. Public comments were accepted. The Commission and Council provided comments.

The next item was

b. Receive Update and Provide Direction on the 2026 Draft Safety Element

Staff and the Town consultant made a presentation, and the Commission and Council asked questions and answers were provided. Public comments were accepted. The Commission and Council provided comments.

The meeting ended at approximately 6:53 pm.

Regular Meeting at 7:00 pm

Council Meeting Date: June 10, 2026 (Full Agenda link) 

Video Link: Town Council Meeting Video Recording 

Details of each item can be found in the Agenda

The City Council met for the Regular Meeting on Wednesday, June 10, 2026 at 7:00 pm.

Following Roll Call the Council began moving through the agenda beginning with the Proclamation of Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQIA+) Pride Month, which was accepted by San Mateo County LGBTQIA+ Commissioner Marilyn Hollinger.

The Council received the Town Manager Report (~7:08 pm) that included the following information:

• Upcoming Town Events include:
  • Summer Concert Series on Jul 9, Aug 6 & Sep 10
  • PV Palooza on Sat Aug 29
  • Town Picnic / Zott’s to Tots on Sat Sep 19
• Update on the Annual Financial Reports (Audits) Update
  • FY 2021-22 Audit completed.
  •  FY 2022-23 Audit underway. Detailed updates:  
    • The audited statements for FY 22/23 will be available for Finance Committee review on June 30, 2026 at 4pm;
    • Tony completed the MDNA – Management Discussion and Analysis completed;
    • Auditor’s opinion letter prepared; and,
    • Memorandum of Internal Control – Auditors observations and recommendations being prepared right now.
  • FY 2023-24 and FY 2024-25 Audits will be finished as soon as possible.

Then, the Council accepted public oral communications (~7:11 pm).

The Council moved on to the Consent Agenda (~7:17 pm) consisting of items a through f. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council.  Please see the Agenda for this month's Consent Agenda.  Items c and d were pulled for questions. discussion and a separate vote. The Council approved all items.

Next up was the Regular Agenda (~7:23 pm), which included four items: 

a. Reauthorizing the Town Treasurer as the Authority for Management of the Town’s Investment Program.

Staff made a presentation, and the Council asked questions of staff and answers were provided. The Council adopted the Resolution.

b. Provide Update and Receive Direction on the Proposed FY26-27 Budget

Staff made a presentation, and the Council asked questions of staff and answers were provided. Public comments were accepted.  The Council discussed and then provided direction on the proposed budget.

c. Consider and Adopt Policies Regarding Service Disruption During Town Council Meetings and Public Posting Board for Translated Agendas

Staff made a presentation, and the Council asked questions of staff and answers were provided. The Council adopted the Resolution.

d.   Consider Adoption of a Resolution Adopting a Town Council Subsidiary Body Meeting Policy

Staff made a presentation, and the Council asked questions of staff and answers were provided. The Council adopted the Resolution.

The last item on the Agenda was the Subcommittee, Liaison Committee, and Regional Agency Report. (~8:52 pm).

Having cleared the entire Agenda, at approximately 8:57 pm, that as they say - was a wrap! 

The next meeting of the City Council is a Regular Meeting on Wednesday, June 24, 2026 at 7:00 pm.

For more information and calendar of events, visit the Town's website.

Thanks for reading!
 
Darcy Smith
Town Manager
Town of Portola Valley
dsmith@portolavalley.net

That’s a Wrap! - After Action Report Town Council Meeting of May 27, 2026

Council Meeting Date: May 27, 2026 (Full Agenda link) 

Video Link: Town Council Meeting Video Recording 

Details of each item can be found in the Agenda

The City Council met for the Regular Meeting on Wednesday, May 27, 2026 at 7:00 pm.

Following Roll Call the Council began moving through the agenda beginning with the Town Manager Report (~7:15 pm) that included the following information:

• Update on Planning and Building Department activities
• Thank you to the Public Works Department team for removing a downed tree today.

Then, the Council accepted public oral communications (~7:12 pm).

The Council moved on to the Consent Agenda (~7:20 pm) consisting of items a through f. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council.  Please see the Agenda for this month's Consent Agenda.  Items d, e, and f were pulled for discussion and a separate vote. The Council approved all items.

Next up was the Public Hearing Agenda (~7:49 pm), which included one item:  

a. Hold Public Hearing and Consider Adoption of Resolution Adopting the Master Fee Schedule Update

Staff made a presentation, and the Council asked questions of staff. The public hearing was opened, public comments were accepted, and then the public hearing was closed. Council discussed the item and then approved all the fees with the exception of the Park and Recreation fees. The Public Hearing was continued to a date certain of June 24, 2026.

Next up was the Regular Agenda (~11:02 pm), which included four items:  

a. Receive Information and Provide Direction to Staff Regarding the Fiscal Year 2026-27 Town Operating Budget with a Focus on Expenditures

Staff made a presentation, and the Council asked questions of staff and answers were provided. Public comments were accepted. The Council provided direction to staff to make these changes to the committee budgets:

Geologic Safety Committee: $600, Trails and Paths Committee: $7,500. Cultural Arts Committee: $3350, and the Historic Working Group: $60, and ask committees to try and economize in any potential way including pot lucks. 

b. Review and provide direction on Not-for-Profit Agency funding requests to be included in the FY 2026-27 Operating and Capital Budget

Staff made a presentation, and the Council asked questions of staff and answers were provided. Public comments were accepted. The Council provided direction to staff.

c. Adopt a Resolution Amending the Salary Schedule to Reflect a Cost-of-living Adjustment of 2.5% and the Addition of Finance Manager, Accountant I, and Senior Development Review Technician/Building Inspector Positions.

Staff made a presentation, and the Council asked questions of staff and answers were provided. Public comments were accepted. The Council approved the Resolution.

The Council voted to postpone Regular Agenda items d and e, as well as the Subcommittee, Liaison Committee, and Regional Agency Reports.

The meeting ended at approximately 12:13 am.

The next meeting of the City Council is a Regular Meeting on Wednesday, June 10, 2026 at 7:00 pm.

For more information and calendar of events, visit the Town's website.

Thanks for reading!
 
Darcy Smith
Town Manager
Town of Portola Valley
dsmith@portolavalley.net

That’s a Wrap! - After Action Report Town Council Meeting of May 13, 2026 

Council Meeting Date: May 13, 2026 (Full Agenda link)  

Video Link: Town Council Meeting Video Recording  

Details of each item can be found in the Agenda 

The City Council met for the Regular Meeting on Wednesday, May 13, 2026 at 7:00 pm. 

Following Roll Call the Council began moving through the agenda beginning with the following presentations:  

The Council received the Town Manager Report (~7:15 pm) that included the following information: 

Then, the Council accepted public oral communications (~7:28 pm).  

The Council moved on to the Consent Agenda (~7:30 pm) consisting of items a through c. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Please see the Agenda for this month's Consent Agenda.   

Next up was the Public Hearing Agenda (~7:35 pm), which included two items. The first item was:  

Staff made a presentation, and the Council asked questions of staff. The public hearing was opened, public comments were accepted, and then the public hearing was closed.  

A break was taken. 

Council returned and discussed the item, then provided direction to staff to make modifications to the Ordinance. The Council tabled the agenda item and moved to Item number 8.  

The Council completed the Subcommittee, Liaison Committee, and Regional Agency Reports. (10:41 pm).  

The Council took a short break.  

The Council returned to the Public Hearing Agenda (~10:00 pm). The Council took action to waive the First Reading, and introduce Ordinance No. 2026-455 as amended by staff.  

Next, the Council moved onto to the second Public Hearing item: 

Staff made a presentation, and the Council asked questions of staff and provided comments.  Direction was provided to proceed with the second public hearing on June 24, 2026.  

Public comments were accepted. 

Having cleared the entire Agenda, at approximately 11:38 pm, that as they say - was a wrap!  

The next meeting of the City Council is a Regular Meeting on Wednesday, May 27, 2026 at 7:00 pm.  

For more information and calendar of events, visit the Town's website. 

Thanks for reading! 
 
Darcy Smith 
Town Manager 
Town of Portola Valley 
dsmith@portolavalley.net